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Email Archival

How Email Archival Helps Your Business

Optimize And Organize Mailbox Storage

Securely Store Voluminous Business Mail

Retrieve Archived Emails When Needed

Store Mails Externally With Access

Adhere To Business Compliance Regulations

Produce Message History For Audits

Provide Archive For Legal Scrutiny

MailVault Email Archival

Hassle-free Email Archiving

We provide a 100% email archiving solution that is secure, intelligent and independent. It is compatible with ALL standards-based email servers.

Archive Emails With MailVault

  • MailVault is secure and dynamically scalable.
  • Deploy on-premise or on-cloud.
  • Reduce complexity, ease risk, and improve productivity.
  • Effectively index and preserve all emails and enhance operational efficiency.
  • Back up your emails by leveraging standard policies, into a seamlessly accessible archive.
  • Get access to multiple tools which allow email archival and historical imports, search and retrieval, message storage, and role-based access.
  • Enjoy in-depth control over individual and organization-wide email archives.
  • Configure for legal discovery readiness, regulatory compliance and audits.
  • MailVault is a much better alternative to email deletion.

Email Archival Deployments

On-Premise Email Archival Solution

Archive Emails On The Cloud

What do we do?

MailVault Email Archival Simplifies Your Email Management By

Reducing the cost and complexity of managing email

Providing 99.9 % SLA-backed uptime guarantee

Retaining mail archives for a period of 7 Years

Provisioning the upload of historical data.

Offering indexing and easy Search & retrieval

Enabling MS Outlook Search Plug-in, PST files import

Optimizing mailbox storage with single instance storage

Simplifying the budgeting for acquiring mail archival, as our service is priced as per your requirements

Enhancing Microsoft Exchange performance by reducing the load on servers

Easing your capacity planning with an email storage that seamlessly scales

Being immediately effective with zero capital outlay for rapid ROI

Eliminating a cap on the size of data or number of emails archived

Key Features Of Our Email Archiving Solution

By using the powerful searching capabilities, auditors and email administrators can easily sort through an email archive. They can compile relevant messages based on keywords, dates and sender/recipients into an exported file. Access records can be readily compiled and delivered to legal counsel as requested.

Both Administrator & End User can launch an extensive search via Browser or from MS Outlook on the archived email data. The Archival tool will display mails which match the search criteria, which an admin or end user can download in .PST or .EML formats.

Email Archiving retention period if set to 7 Years i.e. 2555 Days, User / Admin can retrieve data up to 7 years.

Once Email Archiving is enabled for a user, copy of all mails (Sent / Received) by the user gets archived. User can authenticate using the same mailbox credentials to access Email Archive.

Users older .PST can be imported into the archive by uploading the same it to FTP space provided, Archiving System on scheduled basis imports Historical Data.

Using a thorough list of all message components, emails are fully indexed by message content and attachments with the option to add tags for customized searches.

The Archive Search tool located in the Web user interface conducts quick full-text searches based on tags or message content. Users can easily search personal email archives, view emails in the archive and forward emails to active mailboxes.

User can search & retrieve mails from Archive Store directly from MS Outlook Client by using the Email Archive Plug-in for MS Outlook (2k7 onward supported).

With the use of single instance storage, Logix Email Archival intelligently removes duplicate emails or attachments from a message thread, ensuring only one copy is compressed before storing it in a file system to maximize storage capacity. Mails are stored on highly redundant Storage Area Network (SAN).

Scattered PST files stored on users’ desktops or laptops can also be imported. In conjunction with the MAPI email import feature, this allows you to create a comprehensive archive of new and historical emails.

Using role-based administration, access privileges are organized in two tiers and can be designated to the administrator & end user respectively.

Frequent Questions on Email Archival

What is Email Archival

Email Archival is the process of preserving your emails in external archives, where they are searchable and retrievable whenever needed. Email archives are stored separately from your primary inbox, thus optimizing your mailbox space.

What are the desirable qualities of a good email archiving solution?

A good email archiving solution will automatically archive mails as they drop in your inbox. It will also store the emails in the archive such that you can access the emails by searching on key terms, without any latency. You should also look out for a solution that will encrypt all the emails in an archive so as to add an additional layer of security. Other things to look out for are the business compliance capabilities of the solution, along with strong backup and restore features for disaster recovery.

How is an email archive different from an email backup?

Email archiving was actually conceptualised to fill out the gaps in email backups.

  1. An email backup is a 'screenshot' of all the emails that were in the mailbox when the backup was taken. An email archive is much more current and can be configured to archive inbound emails automatically.
  2. An email backup is also non-incremental, meaning you will need to delete and replace today's backup when you take one tomorrow.
  3. Emails stored in an email backup are not acceptable when you appear for an audit. However, archived emails are considered during business compliance audits.

For a deepr insight, read our blog on email archival vs email backup.

Need help with email archival?

If you would like to know about this service or need any other assistance, please get in touch with us.

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