What is Email Archival?

Email Archival is the process of preserving your emails in external archives, where they are searchable and retrievable whenever needed. Email archives are stored separately from your primary inbox, thus optimizing your mailbox space.

What are the desirable qualities of a good email archiving solution?

A good email archiving solution will automatically archive emails as they drop into your inbox. It will also store the emails in the archive such that you can access the emails by searching on key terms, without any latency. You should also look out for a solution that will encrypt all the emails in an archive to add an additional layer of security. Other things to look out for are the business compliance capabilities of the solution, along with strong backup and restore features for disaster recovery.

How is an email archive different from an email backup?

Email archiving was actually conceptualized to fill out the gaps in email backups. 1. An email backup is a 'screenshot' of all the emails that were in the mailbox when the backup was taken. An email archive is much more current and can be configured to archive inbound emails automatically. 2. An email backup is also non-incremental, meaning you will need to delete and replace today's backup when you take one tomorrow. 3. Emails stored in an email backup are not acceptable when you appear for an audit. However, archived emails are considered during business compliance audits. For a deeper insight, read our blog on email archival vs email backup .

Zoho Workplace - Unified Platform for Productivity

Work Together. Work Better

File Management

Chat

Spreadsheet

Word Processor

Presentation

Social Intranet

Online Meeting

Now it takes more than an email for businesses to streamline workflows and increase efficiency.

Zoho Workplace gives you a complete productivity suite, under one roof at economic cost.

Enhance the way you work with Workplace communication and collaboration apps.

An integrated view for Workplace app

Email

Unified communication
Mail communication with host of other features like calendar, Tasks, Notes, Contacts, and bookmarking

Email Security

For enhanced email security, Logix adds Email Advanced Threat Protection (ATP) to the solution.

Attachment viewer

Hassle-free email attachments. Preview, store to the cloud, and send attachments to recipients in no time.

Track Meetings

Schedule events with Zoho Mail Calendar. Add events and invite attendees, all from your inbox.

With Notes, jot down quick points and ideas before they slip your mind.

Chat

Zoho Cliq helps you connect with your colleagues in no time with instant messages.

Connect Instantly

Audio, video, and group calls. Connect to meeting audio from computer and/or mobile devices.

Streamline Communication

Sort your day-to-day communication into channels and groups, to keep discussions organized.

Share your screen

Share screen effortlessly for more efficient virtual discussions and product demos.

Connect at the right times – Set your status to indicate whether you are available, busy, or away.

Office Suite

Switch to Zoho Mail to revamp your productivity. Create and collaborate with teammates with a fully equipped suite of tools.

Writer

Easy-to-use word processor with a simple interface that makes creativity and collaboration more accessible.

Sheet

Make your business data work for you with smart, collaborative, and secure spreadsheets.

Show

Create and deliver engaging presentations with range of templates.

Meeting

Connect securely to colleagues, clients, customers, or prospects for productive discussions, from anywhere in the world.

Video Conferencing

Connect with your team through video calls. Collaborate with a personal touch with the video feature of your meetings.

Record Meeting

Record important meetings for later review and to keep participants who missed the meeting updated on the disucssion points.

Meet now or schedule

Meet instantly or schedule meetings with settings for meeting title, participants, timeslot, and agenda. With RSVP and Reminder features.

File Management

Store, access, and share your files all from a single WorkDrive dashboard.

Organize files

Files at your fingertips. Create folders, sub-folders & structures that improve information accessibility.

Role based access

Give different team members role-based access to your team's files and data.

Track changes

Set up notifications and alerts whenever changes are made in a file you want to follow.

Connect

The modern intranet solution for greater employee engagement.

Keep everyone in the loop

Keep all your employees up to date with information, broadcasts, and announcements so that nobody misses an update.

Build a knowledge base

Make it easier for employees to access policies, SOPs, and guideline reading materials to streamline day-to-day operations.

Information distribution

Maximize your productivity with real-time collaboration across your entire workforce, with organized storage for your data and information.

Encourage your team to reach shared goals with dedicated collaborative spaces and discussion boards.

GET BETTER ROI

Zoho Hybrid

Continue using Microsoft 365 or Google Workspace for certain set of users and migrate remaining users to Zoho. An coexistence solution that primarily works as in hybrid model combining both the solution under same domain name.

You get a chance to split users basis the requirement and you decide who continues with Microsoft 365 or Google Workspace solution and which employees migrate to Zoho.
This hybrid model brings more value and lower your ownership cost significantly.

Mobile App for Zoho Workplace

Download Zoho Workplace for Mobile, to manage your office suite, communication & collaboration even when you are away from your desk.

Data Security

Zoho’s password encryption, two-factor authentication (TFA), encryption at rest and transit, and other features guarantee your privacy and safety.
Logix secures email with Email Advanced Threat Protection (ATP) to protect your inbox from latest and emerging threats

For any size of business

Any organization, whether large scale, medium or even a small set up can avail Zoho Workplace to improve their productivity.
With Zoho Workplace, the data residency remains in India, a crucial aspect which most of enterprise look out for. Get local support for all your queries, concern.

A complete business suite

All tools in Zoho Workplace are tightly integrated to provide you with the best user experience. No more running around for different features.
With the Workplace productivity suite, you get access to any file type you may need, collaborate in real time with local and remote teams, and communicate effectively.