Email Archival

HASSLE-FREE EMAIL ARCHIVING

MailVault is the best email archival solution for you if you want to

Optimize and organize mailbox storage.
Securely store voluminous business mail.
Retrieve archived emails when needed.
Store mails externally with easy access.
Adhere to business compliance regulations.
Produce message history for audits.
Provide archive for legal scrutiny.

We provide a 100% email archiving solution that is secure, intelligent, and independent. It is compatible with ALL standards-based email servers.

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Archive emails with MailVault

Enjoy automatic mail archive security and dynamic scalability.
Deploy on-premise or on-cloud.
Reduce complexity, ease risk, and improve productivity.
Effectively index and preserve all emails and enhance operational efficiency.
Back up your emails by leveraging standard policies, into a seamlessly accessible archive.
Get access to multiple tools which allow email archival and historical imports, search and retrieval, message storage, and role-based access.
Enjoy in-depth control over individual and organization-wide email archives.
Configure for legal discovery readiness, regulatory compliance and audits.
MailVault is a much better alternative to email deletion.

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Email archival deployments

On-premise email archival solution

MailVault is available for Windows and Linux, and can be deployed on-premise. Archive emails from all standard email servers to offer a central email backup for everybody. You can also restore emails at will on-premise.

Archive emails on the cloud

Hosted on Logix's private cloud infrastructure, MailVault.Cloud offers a highly secure and robust setup with in-built Disaster Recovery (DR). Business enterprises can easily add users to MailVault.Cloud as per their growing needs.

MailVault email archival simplifies your email management by

Reducing the cost and complexity of managing email.
Providing 99.9 % SLA-backed uptime guarantee.
Being immediately effective with zero capital outlay for rapid ROI.
Eliminating a cap on the size of data or number of emails archived.

Simplifying the budgeting for acquiring mail archival, as our service is priced as per your requirements.
Enhancing Microsoft Exchange performance by reducing the load on servers.
Easing your capacity planning with a seamlessly scalable email storage.

Key features of our email archiving solution

Litigation readiness and discovery process

With powerful searching capabilities, auditors and email administrators can easily sort through an email archive. They can compile relevant messages based on keywords, dates and sender/recipient filters into an exported file. Access records can be readily compiled and delivered to legal counsel as requested.
Extensive search

Both administrators and end-users can launch an extensive search on the archived email data via browser clients or from MS Outlook. The mail archival tool will display mails which match the search criteria which can be downloaded in .PST or .EML formats.
Retention

Email archiving can retain archival data up to to 7 Years or 2555 days.
Archiving

Once email archiving is enabled for a user, a copy of all mails sent/received by the user gets auto-archived. Users can authenticate themselves and access email archives using the same credentials as their mailbox.
Single instance storage

With the use of single instance storage, MailVault intelligently removes duplicate emails or attachments from a message thread, ensuring only one copy is stored to the archives (in a compressed manner). Mails are stored on highly redundant Storage Area Networks (SAN).

Single Instance Storage is already helping Cloud Zimbra users save space

Historical data upload

Users’ older .PST files can be imported into the archive by uploading them to any FTP space provided.
Indexing

Using a thorough list of all message components, emails are fully indexed by message content and attachments with the option to add tags for customized searches.
Search and retrieval

The archive search tool located in the web user interface conducts quick full-text searches based on tags or message content. Users can easily search personal email archives, view emails in the archive, and forward archived emails to active mailboxes.
MS Outlook search plug-in

User can search and retrieve emails from an archive directly from their MS Outlook client by using the Email Archive Plug-in for MS Outlook (2k7 onward supported).
PST files import

Scattered .PST files stored on users’ desktops or laptops can also be imported. In conjunction with the MAPI email import feature, this allows users to create a comprehensive archive of new and historical emails.
Roles

Using role-based administration, access privileges are organized in two tiers and can be designated to the administrator and end-user respectively.

What do we do?

Consulting

Our pre-sales team understands your email architecture and email flow, daily email flow volume, user count for email archiving and also the existing archival service and the data storage required. Thereafter we proceed towards solution designing after understanding your current requirements.

Provisioning

Our team assists the customer to configure the journaling in their email server.

Migration

Migration is carried out for customers whose data is to be migrated from an old setup to our solution. Based on the estimated volume of data and the format in which it is at present ( PST/EML) migration is planned and executed. Approximate timeline to complete the migration is conveyed to the customer, once the customer provides the data from their legacy archival systems.

Handholding

Once provisioning is completed, L1/L2 support is provided to the customer 24X7.

Frequent questions on email archival

What is Email Archival?

Email Archival is the process of preserving your emails in external archives, where they are searchable and retrievable whenever needed. Email archives are stored separately from your primary inbox, thus optimizing your mailbox space.

What are the desirable qualities of a good email archiving solution?

A good email archiving solution will automatically archive mails as they drop in your inbox. It will also store the emails in the archive such that you can access the emails by searching on key terms, without any latency. You should also look out for a solution that will encrypt all the emails in an archive so as to add an additional layer of security. Other things to look out for are the business compliance capabilities of the solution, along with strong backup and restore features for disaster recovery.

How is an email archive different from an email backup?

Email archiving was actually conceptualized to fill out the gaps in email backups.

1. An email backup is a 'screenshot' of all the emails that were in the mailbox when the backup was taken. An email archive is much more current and can be configured to archive inbound emails automatically.
2. An email backup is also non-incremental, meaning you will need to delete and replace today's backup when you take one tomorrow.
3. Emails stored in an email backup are not acceptable when you appear for an audit. However, archived emails are considered during business compliance audits.
For a deepr insight, read our blog on email archival vs email backup.

Compatible with ALL standards-based email servers.

MailVault is the best email archival solution for you if you want to

Archive emails with MailVault

Email archival deployments

On-premise email archival solution

Archive emails on the cloud

MailVault email archival simplifies your email management by

Key features of our email archiving solution

Litigation readiness and discovery process

Extensive search

Retention

Archiving

Single instance storage

Historical data upload

Indexing

Search and retrieval

MS Outlook search plug-in

PST files import

Roles