Key features of our email archiving solution
Frequent questions on email archival
What is Email Archival?
Email Archival is the process of preserving your emails in external archives, where they are searchable and retrievable whenever needed. Email archives are stored separately from your primary inbox, thus optimizing your mailbox space.
What are the desirable qualities of a good email archiving solution?
A good email archiving solution will automatically archive emails as they drop into your inbox. It will also store the emails in the archive such that you can access the emails by searching on key terms, without any latency. You should also look out for a solution that will encrypt all the emails in an archive to add an additional layer of security. Other things to look out for are the business compliance capabilities of the solution, along with strong backup and restore features for disaster recovery.
How is an email archive different from an email backup?
Email archiving was actually conceptualized to fill out the gaps in email backups.
1. An email backup is a 'screenshot' of all the emails that were in the mailbox when the backup was taken. An email archive is much more current and can be configured to archive inbound emails automatically.
2. An email backup is also non-incremental, meaning you will need to delete and replace today's backup when you take one tomorrow.
3. Emails stored in an email backup are not acceptable when you appear for an audit. However, archived emails are considered during business compliance audits.
For a deeper insight, read our blog on email archival vs email backup.