What is Email Archival?

Email Archival is the process of preserving your emails in external archives, where they are searchable and retrievable whenever needed. Email archives are stored separately from your primary inbox, thus optimizing your mailbox space.

What are the desirable qualities of a good email archiving solution?

A good email archiving solution will automatically archive emails as they drop into your inbox. It will also store the emails in the archive such that you can access the emails by searching on key terms, without any latency. You should also look out for a solution that will encrypt all the emails in an archive to add an additional layer of security. Other things to look out for are the business compliance capabilities of the solution, along with strong backup and restore features for disaster recovery.

How is an email archive different from an email backup?

Email archiving was actually conceptualized to fill out the gaps in email backups. 1. An email backup is a 'screenshot' of all the emails that were in the mailbox when the backup was taken. An email archive is much more current and can be configured to archive inbound emails automatically. 2. An email backup is also non-incremental, meaning you will need to delete and replace today's backup when you take one tomorrow. 3. Emails stored in an email backup are not acceptable when you appear for an audit. However, archived emails are considered during business compliance audits. For a deeper insight, read our blog on email archival vs email backup .

Acronis Cyber Protect Cloud – Back Up

Backup for Microsoft 365

Mailbox backup
Online Archive backup
Teams backup
OneDrive backup
SharePoint backup
Unlimited Acronis Hosted Cloud Storage
Backup once a day
Retention policy as per company

Backup for Google Workspace

Google Gmail backup
Google Drive backup
Contacts backup
Calendar backup
Unlimited Acronis Hosted Cloud Storage
Backup once a day
Retention policy as per company

Server Backup

Database backup
File servers backup
Images backup
All above based on workload and space consumption

Why backup for Microsoft 365?

Why backup for Google Workspace?

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Why backup for Microsoft 365 is critical?

While Microsoft provides infrastructure resilience and high availability, data protection remains the customer’s responsibility. The customers may lose data owing to deleting (Intentionally / Unintentionally), Ransomware or Corruption.

Without third-party backup, sensitive business data such as emails or shared files stored in Microsoft 365 are not protected from data loss issues.

Even the 'Service Agreement' of Microsoft, under Service availability states -
``We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.``

A secure cloud-to-cloud backup solution helps you safeguard your Microsoft 365 data, reduce expenses and ensure business continuity.

Why is Google Workspace backup needed?

Google has a great reputation for keeping Google Workspace systems up and available for customers. But like many SaaS solutions, it does not take responsibility for keeping customer data safe – it does not offer true backup and recovery functionalities.

There are a host of reasons why companies lose their Google Workspace data. The top ones include:

Accidental data deletion
Malicious actions
Malware and ransomware

So while Google ensures infrastructure resilience, data protection remains the customer’s responsibility. This means businesses require a backup solution to avoid downtime and unrecoverable data loss.