In this case study, we explore how Logix Info Security Pvt Ltd helped a client with 1100 users significantly reduce costs and maintain productivity through a Microsoft 365 and Zoho Workplace coexistence setup, enabling them to leverage the best features of both platforms while maintaining operational efficiency.
The Challenge
One of the leading Biotechnology research company has been using Google Workspace Business Starter for all 1100 users.
During renewal, Google imposed a limitation on the Business Starter plan, restricting only 300 users to continue on the starter plan. The remaining 800 users were pushed to upgrade to the more expensive Enterprise plan, which led to a twofold increase in costs.
The Initial Scenario
- Total Users: 1100
- Initial Plan: Google Workspace Business Starter
- Total Cost: 15 lacs per year
The forced upgrade required 800 users to be on the Enterprise plan, which drove the total cost to 30 lacs per year, a significant financial burden for the company. The client needed a more cost-effective solution without compromising on email functionality or productivity.
The Logix Solution: Microsoft 365 and Zoho Workplace Coexistence
After understanding the client’s needs and the financial strain of the forced upgrades, Logix proposed a hybrid solution—coexistence of Microsoft 365 and Zoho Workplace. This solution allowed the client to split their user base between the two platforms, maintaining operational continuity while significantly cutting costs.
Key Components of the Coexistence Setup:
- Unified Domain: Both Microsoft 365 and Zoho Workplace were configured to share the same domain name, ensuring that email flows seamlessly between both platforms.
- Mail Flow Management: Logix set up a unified mail architecture to maintain a consistent user experience across both platforms. Emails could be sent and received without any disruption or difference, regardless of the platform in use.
Results
Customer adopted Logix proposal of Coexistence solution
This coexistence setup led to dramatic cost savings without sacrificing functionality for any of the users.
Breakdown of the New Plan:
- 150 users: Microsoft 365
- 950 users: Zoho Workplace
- Total Cost: 13 lacs per year
Benefits of the Coexistence Setup:
- Significant Cost Reduction
Instead of paying 30 lacs per year under Google’s Enterprise plan, the client was able to reduce costs to just 13 lacs, saving them over 17 lacs annually.
- Seamless Integration
Despite using two different platforms, the coexistence setup ensured seamless communication, thanks to the shared domain name and unified mailflow management.
Tailored Solutions for Cost Efficiency
Logix InfoSecurity Pvt Ltd’s tailored approach to deploying a Microsoft 365 – Zoho Workplace Coexistence Setup enabled the client to achieve their business goals while cutting their email and collaboration tool costs by over 50%. Through planning, seamless integration, migration, and ongoing support, Logix ensured a smooth transition and continues to offer 24/7 assistance for the client.
If your organization is facing similar challenges or is looking to optimize its current setup, Logix can help you design a solution that fits both your budget and your operational needs.